This job was posted by https://joblink.delaware.gov : For more information, please see: https://joblink.delaware.gov/jobs/1269674

Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our healthcare executive team. The ideal candidate will be adept at multitasking, possess exceptional communication skills, and demonstrate a strong understanding of the healthcare industry. This role requires the ability to maintain confidentiality, prioritize tasks efficiently, and anticipate the needs of executives in a fast-paced environment.

Responsibilities:

• Handles matters of a routine nature to conserve the Vice President/President\'s time.
• Performs certain executive functions to assist the Vice-President/President within delegated authority.
• Provides assistance and effectively communicates with the Medical Center\'s customers , i.e., physicians, Board Members, Executive Staff, Management Team and the community at large. Refers customers as appropriate.
• Provides administrative and secretarial support to members of the Executive Staff, President\'s direct reports and the Board of Directors, as needed.
• Serves as a liaison to outside business representatives and is the front line person who greets the Medical Center\'s customers.
• Projects a professional image in dealing with various personality types and during stressful situations.
• Maintains required records, reports, files and security of confidential information.
• Composes and types correspondence, memos, reports and/or minutes; transcribes dictated and handwritten material of a general or confidential nature. Types and formats special projects and proofreads a variety of material for the Medical Center.
• Schedules meetings/events and coordinates logistics on a daily basis, as appropriate.
• Makes venue, travel and lodging arrangements for office and board-related meetings and conferences.
• Provides research and administrative support for special projects & presentations.
• Collects and prepares information for the Vice-President/President\'s use in discussions and meetings.
• Coordinates and/or attends meetings of the Executive Staff, Board of Directors, Board Committee meetings and other Medical Center official meetings as required.
• Prepares and disseminates the meeting agendas, schedules presenters and/or prepares and distributes meeting minutes and attachments of meetings.
• Processes routine office tasks and projects including: birth certificates to new parents, invoices for payment, open lines communications, team member birthday cards, annual department budget, kudos letters to team members and physicians and/or payroll.
• Takes customer (external and internal) concerns and handles in an appropriate manner and filters to appropriate team members for appropriate resolution and response.
• Keeps the Vice-President\'s/President\'s office running efficiently by organizing and processing the daily correspondence and coordinating appropriate responses or disseminating to appropriate departments.
• Maintains department equipment. Restocks department supplies. Maintains notary commission and provides notary services to Beebe Medical Center, its affiliates and customers.