Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

For us, the most important thing is always the human being. Patients whose quality of life and functional capacity are supported by our treatments. Healthcare professionals for whom we develop state-of-the-art medical solutions. Employees for whom we offer meaningful work.

AbbVie is a community of knowledgeable people. You bring your own valuable contribution to it and get the opportunity to learn from other top professionals. Our communal corporate culture accepts people as individuals and supports everyone's personal development.

Our success as a work community is evidenced by our ranking among the best year after year in the Great Place to Work survey.

As the current job holder is moving into a new role in our company, we are now looking for a

EXECUTIVE ASSISTANT

to provide administrative support to the General Manager of our affiliate in Finland.

In this role you will offer general support to the General Manager, Affiliate Management Team and Crisis Action Team in administration and organizational matters. You also have responsibility for selected projects and events. You report to the General Manager in Finland and your role is located in Pasila, Helsinki.

As an Executive assistant, you provide support for our General Manager in

• administrative tasks incl. calendar, travel and expense management

• management of the day-to-day business of the General Manager's office

• Meeting planning, coordination and execution

• planning and practical organization of All Employee Town Halls and other affiliate meetings

• culture & communications support in collaboration with External Affairs and Human Resources

• reviewing contracts and purchasing documents, setting up POs to support GM approval

• administration of corporate legal documents and processes

• administration of Crisis Management resources meetings incl. minutes and Business Continuity Plan.

In your role you support the Affiliate Management Team, by helping the new team members to onboard, planning and organizing the Management Team meetings, administering the agenda, minutes and following-up the agreed actions. You also support Management Team members in selected administrative and organizational matters.

In addition, you will administer several office-related tasks, drive affiliate-wide events, e.g. National Affiliate Meeting, Business meetings and coordinate Company Awards incl. nominations together with the Management Team. You are a key member of the Affiliate coordinator team and actively collaborating cross-functionally.

Qualifications

In order to succeed in this role, we expect you to have a commercial education and minimum 5 years of experience in senior administrative roles, preferably in a similar role. Your customer orientation and high level of support enables you to quickly establish your role in our organization, both locally and within the international network. You have excellent time management and prioritization capabilities, and you handle stress and pressure with grace. You have excellent written and verbal communication skills, and you are able to communicate effectively with diverse stakeholders both in Finnish and in English.

Your high degree of integrity, level of discretion, ability to plan ahead and foresee upcoming needs, as well as flexibility with respect to tasks and time utilization helps you thrive in this role.

Additional Information

Interested? You will get more information about the role by reaching out to HR Director, Juha Salonen on Friday 17.5. between 11:00-12:00 or Tuesday 21.5. between 16:00-17:00 tel 050 559 7194. Please fill in your application and CV into our recruiting system by 24 May 2024 at the latest.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.